RR Donnelley

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Hospitality Associate

at RR Donnelley

Posted: 6/8/2018
Job Reference #: 211352

Job Description

Tracking Code
Job Description

The primary responsibilities of the Hospitality Associate are to provide hospitality support to all firm functions including meetings, interviews, and depositions. This role will specifically support the logistics of meetings including the set up/breakdown of the conference room space, the organization and presentation of catering orders, and the hospitality of firm visitors and guests. Additional responsibilities include:
Core responsibilities include:
• Order catering for various events and firm functions
• Set up catering orders in various formats: buffet style, formal dining etc
• Conference room setups/clean-ups including equipment requests (chairs, whiteboards, etc.)
• Clean up/wipe down conference rooms after meetings and events
• Quality check firm common areas to ensure space is set and ready for use
• Maintain order and cleanliness in pantries/kitchens
• Restock coffee, tea, and various supplies in firm coffee pantries
• Visiting Personnel Office (“VPO”) maintenance (checklist, nametags, supplies)
• Receives, sorts and delivers incoming mail, express or non-express packages
• Process incoming/outgoing pouches (e.g. inter-office)
• Receive & Ship USPS mail, FedEx, UPS, Eastern Connection packages
• Schedule couriers/messengers
• Manages the relationship with mail service vendors
• Pick-up shredding materials from the client
• Move boxes/packages to and from conference rooms and offices
• Convenience room checks (re-stock and order supplies)
• Other duties as assigned including coverage for other business services functions within the site

Required Skills

• 2-4 years hospitality experience in a legal/corporate environment
• HS Diploma or equivalent, or demonstrated ability to meet the job requirements
• Strong knowledge of Microsoft Outlook
• General knowledge of Microsoft Word, Excel, and PowerPoint
• Ability to quickly learn proprietary systems
• Excellent written and oral communication skills sufficient to provide routine information, answer inquiries, and refer calls
• Provide premiere service to clients with a “can do” attitude
• Able to lift up to 25 lbs


RRD is an EEO/AA including Vets and Disabled Employer

Job Location
Minneapolis, United States
Position Type